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Senior Mainland Affairs Officer (Secretary)

Senior Mainland Affairs Officer (Secretary)

The Hong Kong Jockey ClubHong Kong
30+ days ago
Job description

The Department

The Corporate Affairs (CA) Division strengthens the strategic development and positioning of the Club as a world-class racing club and charity organisation, through engaging key stakeholders in both Hong Kong and the Mainland, and maintaining efficient and effective corporate communications.

The Job

You will :

  • Manage and coordinate supervisor’s calendar
  • Maintain and update the meeting schedules of various teams, staff and departmental meetings
  • Coordinate with external meetings and arrange visitor's visit for meeting at Jockey Club Headquarters
  • Handle business entertainment approval process and reimbursement administrative procedures
  • Provide logistical support for engagement events
  • Organize and coordinate workshops, trainings and cross-departmental / departmental meetings
  • Coordinate the overall office administration for the department
  • Assist in MA(P&SE)'s budgeting process and housekeep departmental spending on a monthly basis
  • Handle ad hoc assignments as required by supervisor

About You

You should have :

  • At least a Bachelor’s Degree in Business Administration, Secretarial Studies or related disciplines
  • Over 10 years’ of experience in secretarial or administration duties gained in sizable and multi-national organizations; preferably in the role of Secretary or Personal Assistant to Senior Executives
  • High integrity in maintaining strict confidentiality when dealing with sensitive information and matters
  • Excellent interpersonal and communication skills with an ability to meet and deal with all levels in a professional and courteous manner
  • Detail-minded, well organized, good team player and the ability to work under pressure
  • Good ability to prioritize, multi-task and work flexibly and independently with high level of accuracy
  • Good proficiency of written and spoken English and Cantonese. Working knowledge of Putonghua is an added advantage
  • Excellent proficiency in MS Office applications and English / Chinese word processing; solid experience in report preparation
  • Terms of Employment

    The level of appointment will be commensurate with qualification and experience.

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