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Administration Manager, Strategic Procurement

Administration Manager, Strategic Procurement

The Hong Kong Jockey ClubHong Kong
30+ days ago
Job description

The Department

The primary purpose of this role is to support Head of Strategic Procurement (HSP)’s office on various departmental and operational initiatives as well as the divisional exercises.

He / she will support HSP and Senior Manager, Strategic Procurement (COE - PMO & Departmental Projects) to define communication strategy and identify target audiences. He / she will identify communication channels which are needed to reach the audiences and formulate communication plan which build awareness and promote benefits of departmental initiatives.

He / she will support HSP to communicate with Leadership Team, all E&AE of SPRO, all SPRO Buyers about people strategy, debriefing from Senior Management, Corporate Updates and Departmental Projects. He / she will support HSP’s stakeholder mapping.

He / she will support HSP and Senior Manager, Strategic Procurement (COE - PMO & Departmental Projects) to be the meeting secretary in the internal project management office (PMO) for on-going departmental simplification / transformation initiatives to embed category management, and streamline and / or automate procurement process according to the procurement service models. He / she should provide transparency tracking and regular reporting.

The Job

  • Support HSP and Senior Manager, Strategic Procurement (COE - PMO & Departmental Projects) to develop the departmental communication framework
  • Support HSP and Senior Manager, Strategic Procurement (COE - PMO & Departmental Projects) to develop and maintain structured on-boarding programme
  • Support HSP and Senior Manager, Strategic Procurement (COE - PMO & Departmental Projects) on preparation, tracking and management of departmental budget and headcounts planning
  • Support HSP and Senior Manager, Strategic Procurement (COE - PMO & Departmental Projects) to manage the internal project management office (PMO) for Process Simplification / transformation initiatives

About You

  • Bachelor Degree in Marketing / Public Relations / Communications / Journalism / Business Administration or related disciplines
  • Minimum 5-8 years of related work experience in sizable organization
  • Strong communications skills in management large- and small-scale event planning, town-hall meeting, stakeholders management with innovative ideas to drive culture awareness
  • Proactive, mature & self-confident with good business acumen
  • Digital, technology savvy, analytical and creative problem solver
  • Proficiency in Word, PowerPoint and Excel, and ideally, Photoshop, Illustrator and video editing
  • Excellent English writing and speaking skills, proficiency in both written and spoken Chinese, fluent in Mandarin is a plus
  • Good planning and project management skills to drive change programmes.

    • Terms of Employment

    The level of appointment will be commensurate with qualifications and experience.

    Closing Date

    Only shortlisted candidates will be notified.

    Enquiries

    Should you have any inquiry, please contact Katie Ma (x5775). Thank you

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    Manager • Hong Kong