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Administrative Coordinator

Administrative Coordinator

OIA GlobalHong Kong
18 days ago
Job description

OIA Global provides customers with an unparalleled suite of scalable and flexible supply chain solutions. Supported by 1,300 forward-thinking employees, we specialize in 3PL, 4PL, sustainability, technology, contract logistics, packaging design and optimization, and raw materials management. Since 1988, we have grown into a $1.3 billion company with a presence in 27 countries and industry expertise in fashion and apparel, consumer goods, healthcare, energy, and industrials. OIA Global is privately held by LDI, Ltd.

Position : Administrative Coordinator

Duties and Responsibilities :

  • Office Administration Support Manage day-to-day administrative tasks, such as documentation filing and organization;Oversee scheduling and coordination of meetings, setting up virtual calls; Handle basic office communications, ensuring relevant information is shared across departments; Maintain an organized workspae and ensure compliance with company policies.
  • Vendor sourcing and procurementIdentify and evaluate vendors for office equipment, supplies, and maintenance services;Request and review quotes from vendors to ensure cost-effectiveness;Negotiate terms and conditions with suppliers to secure favorable contracts;Keep an updated vendor list and build positive working relationships.
  • Office maintenance coordination,
  • Coordinate with vendors for regular office maintenance, including cleaning, repairs and utilities;Track maintenance schedules and document completed services;Schedule and supervise maintenance activities to ensure minimal disruption to daily operations;Ensure compliance with safety standards for a healthy workplace environment.
  • Department coordination and data management
  • Facilitate communication and coordination between departments for project updates and workflow;Collect, input, and update office data in management systems or databases;Assist with data analysis, prepare summaries for decision-making;Support cross-functional teams in administrative and logistical tasks as needed.
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Administrative • Hong Kong