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Assistant / Administration Manager | Property, Confidential Hire | HK$25-35K

Assistant / Administration Manager | Property, Confidential Hire | HK$25-35K

King Deux Search & ConsultingHong Kong, Hong Kong
10 days ago
Job type
  • Quick Apply
Job description

King Deux Search & Consulting is a specialised executive search firm which offers bespoke talent solutions across financial services and commerce. We are committed to not only finding the right opportunity for our candidates but also leaving a legacy that lives on beyond the hiring process.

Follow us at https : / / www.careers-page.com / kingdeux for updates on the exceptional clients we represent. Stay up-to-date on industry news and get your career consultation scheduled at kingdeux.com

About Your Company

Our client is a leading property developer and hospitality operator with a diverse portfolio of residential, commercial, and hospitality assets. They are seeking a highly organized and proactive Assistant / Admin Manager to oversee back-office maintenance operations, ensuring seamless coordination between property upkeep and hospitality services.

Job Responsibilities :

  • Manage and oversee all back-office administrative functions including document management, record keeping, correspondence handling, and data entry.
  • Coordinate office operations such as scheduling meetings, managing office supplies and inventories, and ensuring office facilities are well-maintained.
  • Supervise and support administrative staff, ensuring tasks are completed efficiently and accurately.
  • Liaise with internal departments (finance, HR, procurement, etc.) to facilitate smooth workflows and timely information sharing.
  • Assist with invoice processing, vendor coordination, and budget tracking related to office and administrative expenses.
  • Maintain and update company records, contracts, and compliance documentation to ensure regulatory adherence.
  • Support HR functions including employee onboarding, maintaining personnel records, and coordinating training sessions.
  • Implement and improve office policies, procedures, and standard operating protocols to enhance productivity and compliance.
  • Prepare regular operational reports and presentations for senior management.
  • Act as a point of contact for office-related queries and coordinate with external service providers and vendors.
  • Support ad hoc projects and initiatives to improve back-office efficiency and office environment.

Job Requirements :

  • Higher Diploma or Bachelors degree in Business Management, Business Administration, or a related field.
  • Minimum 5 to 7 years of relevant experience in property management, property development, hospitality operations, or facilities management, with demonstrated exposure to office management and collaboration with executive-level stakeholders.
  • Strong understanding of property and hospitality maintenance processes and vendor management to effectively liaise with internal teams and stakeholders.
  • Proven track record in managing administrative teams or support functions, with people management experience being a must.
  • Excellent organizational, communication, and interpersonal skills to manage diverse teams and coordinate cross-functional activities.
  • Proficiency in MS Office applications, including Word processing, Presentation tools, and Excel.
  • Ability to multitask, prioritize competing demands, and perform effectively under pressure.
  • Detail-oriented with strong analytical and problem-solving capabilities.

    • How To Apply

    Interested parties, please send your CV directly to oscar@kingdeux.com or apply directly.

    Please note that only shortlisted applicants will be contacted.

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    Assistant Manager • Hong Kong, Hong Kong