The Company
Our client is a prestigious international investment bank with a long-standing history and a global presence spanning approximately 30 offices. They are seeking a highly motivated and independent professional to provide crucial support to the investment team, managing extensive travel arrangements and a demanding meeting schedule.
The Role
Administrative & Organizational Support
- Ensure seamless organization of business operations by collaborating with team members.
- Manage calendars efficiently, scheduling and coordinating meetings, lunches, and other engagements while ensuring timely responses and preparation of necessary materials.
- Identify potential scheduling conflicts or high-pressure periods and adjust calendars accordingly to optimize time management.
- Provide ad-hoc administrative support to various teams and assist with Executive Assistant (EA) coverage as needed.
Communication & Correspondence
Monitor and manage inbound and outbound emails daily, ensuring timely responses and efficient communication.Handle email and telephone communications, sorting and prioritizing based on urgency and importance.Demonstrate confidence in seeking clarification when instructions or briefs are unclear.Confidentiality & Professionalism
Handle sensitive and confidential matters with the highest level of professionalism, discretion, and confidentiality.Financial & Database ManagementProcess and submit expense claims promptly.Maintain and update departmental databases, including Salesforce.Presentation & Event Coordination
Prepare and professionally bind investor presentations.Assist with office management tasks alongside other EAs when required.Support the planning and coordination of external events in collaboration with other teams and EAs.Your Profile
University Degree holder or aboveAbout 10 years of experiences as an executive assistant or other relevant administrative support experiencesKnowledge of accounting / investment is an advantageFluent in both written and spoken Chinese and EnglishApply Today
To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted.
Reference No. 67010-0013175910
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