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International investment bank - Team Secretary (40-50K)

Robert HalfCentral and Western District, HK

30+ days ago

Job description

The Company

Our client is a prestigious international investment bank with a long-standing history and a global presence spanning approximately 30 offices. They are seeking a highly motivated and independent professional to provide crucial support to the investment team, managing extensive travel arrangements and a demanding meeting schedule.

The Role

Administrative & Organizational Support

Ensure seamless organization of business operations by collaborating with team members.
Manage calendars efficiently, scheduling and coordinating meetings, lunches, and other engagements while ensuring timely responses and preparation of necessary materials.
Identify potential scheduling conflicts or high-pressure periods and adjust calendars accordingly to optimize time management.
Provide ad-hoc administrative support to various teams and assist with Executive Assistant (EA) coverage as needed.

Communication & Correspondence

Monitor and manage inbound and outbound emails daily, ensuring timely responses and efficient communication.

Handle email and telephone communications, sorting and prioritizing based on urgency and importance.

Demonstrate confidence in seeking clarification when instructions or briefs are unclear.

Confidentiality & Professionalism

Handle sensitive and confidential matters with the highest level of professionalism, discretion, and confidentiality.

Financial & Database Management

Process and submit expense claims promptly.

Maintain and update departmental databases, including Salesforce.

Presentation & Event Coordination

Prepare and professionally bind investor presentations.

Assist with office management tasks alongside other EAs when required.

Support the planning and coordination of external events in collaboration with other teams and EAs.

Your Profile

University Degree holder or above

About 10 years of experiences as an executive assistant or other relevant administrative support experiences

Knowledge of accounting / investment is an advantage

Fluent in both written and spoken Chinese and English

Apply Today

To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted.

Reference No. 67010-0013175910

By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice : https : / / www.roberthalf.com.hk / privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.

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Secretary • Central and Western District, HK