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Assistant Administration Manager
HermèsHong Kong SAR30+ days ago
Job descriptionDegree holder with minimum 8 years in business administration field Solid experience of corporate administration and facilities management in retail industry preferred Relevant experience in sustainability is definitely an advantage Effective incident management & reporting under fast-paced environment Pleasant and work collaboratively with internal staff and external vendors A good team player with good communication and strong problem-solving skills Well-organized with ability to manage multiple priorities and deliver projects on tight timeline Good command in both written and spoken English and Chinese (Cantonese and Mandarin)
Responsibilities :
- Lead a small team to manage the Hermès Hong Kong and Macau offices :
- Maintain the office security and safety processes
- Oversee maintenance of office facilities with contractors
- Manage reception / pantry and office animation
- Lead wellness and sustainability activities & projects
- Streamline administrative procedures and establish SOP to enhance office operation efficiency
- Perform backup reception duties when needed
- Support Sustainable Development & Administration Manager when needed for :
- Supporting lease and insurance management
- Assisting in administration budget planning and monitoring expenses
- Animate the central procurement processes :
- Oversee procurement & vendor management including contract negotiation and monitor service providers to ensure the quality delivered
- Coordinate supplies and cleaning services for office and stores
- Support office & stores renovation, relocation and modification projects for administrative topics
- Review and update hotel corporate rates
- Maintain and update administrative data and filing system
- Provide support in ad-hoc projects and assignments
Requirements :
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Assistant Manager • Hong Kong SAR