Executive Assistant

Management Support

• Serve as the primary administrative and translationsupport for the executive(s) in both English and Chinese.
• Manage all aspects of the executive's calendar, appointments, meetings, and complex travel itineraries, including frequent international and domestic trips.
• Accompany the executive(s) on business trips to provide in-person support.
• Facilitate communication with Chinese and English partners, stakeholders, and clients, ensuring clarity and cultural sensitivity.
• Prepare management reports (presentations in PowerPoint and Excel) through sourcing data from existing internal systems and external sources as appropriate.
• Screen and prioritize incoming communications; draft responses in both languages as appropriate.
• Scheduling and preparing meetings and appointments - extensive diary management and record keeping.
• Arranging business travel, visa, accommodation and social events.
• Translate documents, presentations, and correspondence between English and Chinese.
• Track, prioritize, and follow up on tasks, issues, and projects to ensure timely execution.
• Perform other related administrative and project duties as required.