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(Hong Kong West Cluster) Progression of Executive Assistant III (Ward) to Executive Assistant II (Ward) [For Serving Executive Assistant III (Ward) in Hong Kong West Cluster Only]

(Hong Kong West Cluster) Progression of Executive Assistant III (Ward) to Executive Assistant II (Ward) [For Serving Executive Assistant III (Ward) in Hong Kong West Cluster Only]

Hospital AuthorityHong Kong, Hong Kong
10 days ago
Job description

Remarks :

  • Please refer to for Notes to Applicants.
  • For serving Executive Assistant III (Ward)rehired after normal retirement or completion of contract at normal retirement age their relevant experience and performance before retirement and upon re-employment after retirement will be considered together when counting the experience and performance requirements for this progression exercise.
  • Progression to Executive Assistant II (Ward) will be subject to the applicants meeting the requirements set out in this circular and passing the assessment and selection. The earliest appointment date is listed as follows :

Application Received Date

Earliest Appointment Date

On or before 15 February

1 April

On or before 15 May

1 July

On or before 15 August

1 October

On or before 15 November

1 January

Please submit application online. Please contactfor enquiries.

Extended on 31 December 2024

Amended on 1 April 2025

Issued on 1 January 2024

Post

Cluster

Executive Assistant II (Ward)

Hong Kong West Cluster

Pay

HK$19764 HK$24023 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

T his Vacancy Notification Circular invites applications from eligible / soon to be eligible Executive Assistant III (Ward) including serving Executive Assistant IIIA (Ward) for progression to Executive Assistant II (Ward). The relevant entry requirements are detailed below. Interested staff may submit application within 3 months before fulfilling the requirements set out in this circular (at the earliest). Progression to Executive Assistant II (Ward) will be subject to the applicants meeting the requirements and passing the assessment and selection (quarterly unified appointment date will be 1 April 1 July 1 October and 1 January). The place of work will generally remain unchanged upon progression but the selected candidates may be required to work in another work location to meet service needs of the Hospital Authority.

Responsibilities

  • Carry out clerical duties in ward including general clerical work filing message receiving supplies and related stores keeping and inventory checking.
  • Handle patients and visitors enquiries.
  • Maintain medical records and if required trace laboratory radio-diagnostic and other investigation reports.
  • Assist in obtaining medical consultation appointments and arranging transport services for patients.
  • Perform recording and other administration procedures such as the patient admission and discharge procedures.
  • Assist in maintaining inventory of supplies furniture and equipment and to perform related stores keeping duties.
  • Assist in Staff Rostering Systems entering.
  • Assist in giving instructions to supporting staff to carry out ward duties.
  • Assist in handling feedback and complaints with relevant departments.
  • Assist in co-ordination of meetings / training programs prepare powerpoint files and draft meeting minutes.
  • Assist in preparing monthly and ad hoc returns to management and managing ward / department guidelines & protocol patient information such as pamphlets.
  • Collect data compile statistics and conduct simple analysis.
  • Support clinical research / education / teaching activities.
  • Ordering and handling patients diet and ward dispensary items.
  • Other related duties as assigned by the supervisor.
  • Requirements

  • Serving Executive Assistant III (Ward) including serving Executive Assistant IIIA (Ward) ;
  • Two years clerical / executive support experience of working in a ward environment in Hospital Authority immediately prior to the quarterly unified appointment date; and
  • One Effective and one Good or above Staff Development Review (SDR) ratings in the preceding two years amongst which the Good or above SDR rating is immediately prior to the quarterly unified appointment date.
  • Key Skills

    Car Driving,Jboss Seam,ADMA,Arabic Faculty,BI

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

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