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Senior Secretary
AIAAIA Group, Hong Kong, HK21 days ago
Job descriptionConsolidate business reports and presentation decks Maintain documents on sharepoint or departmental intranet Assist in the preparation of general business communications Organize logistics for business events and functions and provide onsite support as needed Organize staff engagement activities such as townhall, recreational gatherings etc. Perform ad-hoc projects and tasks when required Assist in coordinating and tracking project timelines, meetings, and deliverables to support smooth execution of office initiatives. Diploma or Degree holder Minimum of 5 years solid secretarial / administrative experience, preferably with multinational companies Proficiency in MS Office, Outlook, Chinese word processing, Excel and Powerpoint Good interpersonal and communication skills Mature, self-initiated, strong sense of responsibility and able to work independently Team plater with efficiency and effectiveness of high standards
At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.
Sound like you? Then read on.
About the Role
This position is responsible for providing secretarial and administrative support as well as business support in Group Innovation Office.
Roles and Responsibilities :
Secretarial & Administrative Support
- Provide full secretarial support to the team
- Arrange meetings, tele-conferences and video conferences
- Handle filings and records retention
- Arrange business travel and expense claims
- Support administrative duties such as stationery orders, general office maintenance etc.
- Maintain accurate records in staff movements and act as coordinator for onboarding and exit etc.
Business Support
Minimum Job Requirements :
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Secretary • AIA Group, Hong Kong, HK