Executive Secretary

Administrative Executive / Secretary

We are seeking a highly organized and proactive Executive Secretary to provide comprehensive secretarial and administrative support to a specified department. The ideal candidate will be responsible for managing schedules, handling various administrative tasks, coordinating office operations, and ensuring the smooth functioning of daily activities. The Executive Secretary will play an instrumental role in maintaining effective communication, managing schedules, and assisting in the efficient operation of our team.

Your role :

• Manage and maintain executives' schedules, appointments, and travel arrangements
• Coordinate and organize meetings, conferences, company events, and employee activities
• Handle incoming and outgoing communications, including emails, phone calls, and mail
• Assist in the preparation of presentations, meeting agendas, and meeting minutes
• Provide administrative support to various departments and team members as needed
• Handle sensitive and confidential information with utmost discretion and professionalism
• Proactively identify opportunities to improve administrative processes and implement efficient solutions
• Maintain office security protocols, including a