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Executive Assistant

Executive Assistant

Société Générale AssurancesHong Kong, Hong Kong
30 天前
职位描述

Executive Assistant

Management / Administration Contractor / Temp Hong Kong, Hong Kong Hybrid Reference 25000C91 Start date 2025 / 08 / 25 Publication date 2025 / 06 / 03

Responsibilities

  • Assist the General Counsel, Asia Pacific
  • Manage General Counsel’s calendar;
  • Answer and respond to phone calls, communicate messages and information to the General Counsel;
  • Act as the department main point of contact for expenses and processing of invoices;
  • Provide support to lawyers in relation to the payment of external legal fees, and related issues such vendor activation;
  • Support the Permanent Supervision controls declarations of the legal department;
  • Organise and prepare meetings for the legal department;
  • Assist Legal Exco members in their administrative tasks, including their team meetings, and travel arrangements and expense reports;
  • Maintain and update the put away list and archive list for the legal department;
  • Organization of seminars / overseas meetings / overseas visitors for the legal department;

Profile required

  • Good communication skills and good command of spoken and written English. Cantonese and Mandarin also an advantage.
  • Time-management skills.
  • Ability to pay attention to detail.
  • Organization skills; to be able to prioritise emails while keeping stakeholders informed.
  • Ability to multitask.
  • Proactive.
  • Motivated and able to work independently, while respecting reporting procedures.
  • Understanding of frequently used computer software and programs, Microsoft Office, Excel & Powerpoint etc.
  • Previous experience working in law firms or in-house legal teams is preferred

    • Behavioral Skills

  • Team Spirit - Synergies : I make cooperation with colleagues in and outside my team a priority
  • Team Spirit - Open mindset : I listen and share my views and my expertise in an open mode
  • Innovation - Technology : I adopt new technologies in the solutions and projects I work on
  • Client - Understanding and Respect : I listen to clients and colleagues in order to understand and anticipate their needs
  • Responsibility - Performance : I strive for high performance
  • Innovation - Change management : I support change

    • The finalized candidate will be offered a 12-month secondment contract with SG's preferred employment partners.

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    Executive Assistant • Hong Kong, Hong Kong