Secretary, HKPM

The Hong Kong Palace Museum (HKPM) is a dedicated museum that showcases the exquisite artefacts from Palace Museum’s collections and collaborates with other museums in research, exhibitions, education and public programmes.  The museum comprises 7 800 square metres of gallery space for standing and special exhibitions on Palace Museum’s collections of paintings, calligraphy, antiquities and historical objects, as well as thematic displays on world cultures and civilisations.

You will be responsible for :

• providing secretarial support to the Deputy Director, Curatorial, Collection and Programming of Hong Kong Palace Museum, and also the management team as required from time to time;
• providing a wide range of administrative support to the team including but not limited to management of electronic and paper files, archive, travel and meeting arrangements, stationery ordering, process of claim expenses etc.;
• ensuring smooth operation of the team and managing daily workflows in a timely manner;
• cooperating with internal departments for administration work and company events;
• assisting in the preparation of reports for the department including financial reports, budget proposals, departmental procurement / payment administration as well as auditing checking;
• ensuring timely preparation and processing of expense reports and invoices, review expenses submitted against company policies / procedures;
• assisting in preparation of meeting materials and presentations according to the instruction of the management team; and
• communicating with local and overseas parties as required.

You should :