Depositary Services Manager, Officer

Who we are looking for

The Depositary Services Team focuses on delivering trustee and fiduciary services in Hong Kong.

The role will report to the Head of Depositary Services, Hong Kong to strengthen the depositary services platform and for ensuring our duties as a trustee / custodian are performed in accordance with the laws and regulations of the relevant financial, regulatory or other governing bodies, and with the appropriate legal documentation governing trusts and collective investments schemes.

Why this role is important to us

The team you will be joining is a part of State Street Global Services (SSGS). SSGS gives asset owners and managers access to the essential financial tools they need to deliver effective investment solutions. From core custody, accounting, fund administration and shareholder recordkeeping, to complete operations solutions and servicing for alternative assets like OTC derivatives, private equity and real estate, SSGS’ tools help our clients make better investment choices and act on growth opportunities.

Join us if making your mark in the financial services industry from day one is a challenge you are up for.

What you will be responsible for

Under the supervision of the Head of Depositary Services, the Depositary Services Manager is responsible for :

processing fund sponsors’ directions in the course of proper administration of trusts / funds and preparing the necessary documentation (e.g. directors’ / unitholders’ resolutions, formal notifications etc.) for effecting such directions

reviewing trust / fund documentation (e.g. trust deeds, offering documents, investment management agreements, subscription / redemption documents etc.) to ensure documents or instructions are in order and the requisite procedures are correctly followed

ensuring the books and records required to be kept by State Street, in its capacity as trustee / custodian of the client / trust, are properly kept and maintained

reviewing and commenting on amendments to fund constitutive and offering documents

reviewing and managing the preparation of the funds’ financial statements and liaising with the auditors, as needed

working closely with colleagues locally and in other State Street locations to ensure documents are in order and regulatory filings are completed within the prescribed timeframes

perform oversight of trustee / custodian and delegated services generally, including performing daily investment compliance monitoring and regular reviews in relation to the depositary business in accordance with internal policies and procedures and applicable laws and regulations

performing due diligence on service providers (internal / external) and preparing due diligence reports

attending client / internal meetings and preparing appropriate meeting materials / post-meeting minutes, as appropriate

identifying breaches, risks and other matters, and advising clients on the trustee or fiduciary aspects of such matters and / or escalating such matters for rectification or reporting in a timely manner

work closely with and support other Depositary Services Team members and act as backup as and when needed

help establish an appropriate compliance / risk culture in the business units, including in the development of specialized training programs for relevant staff, in conjunction with Legal, Risk, Compliance and Operations and promoting compliance / risk awareness

support business development initiatives and other ad hoc assignments as required

What we value

These skills will help you succeed in this role

Strong communication, interpersonal, organizational, and time management skills

Strong team player, self-motivated, ability to work effectively and autonomously

Excellent command of both written and spoken in English and Chinese. Able to communicate in Japanese is a plus

Education & Preferred Qualifications

University Graduate, preferably in business / finance or related disciplines

Minimum of 5 years’ experience in trustee and fiduciary services, preferably in trust operations; previous Regulatory / Paralegal / Company Secretary / Compliance experience in financial services sector (trustee / asset management) could also be considered for this role

Possess a good understanding of the legal, regulatory, compliance and risk requirements associated with a trustee and fiduciary environment

Solid knowledge of investment products (regulated / unregulated) and investments generally

SFC license to carry out Type 13 regulated activities preferred

Familiarity with Cayman Islands trust structures, private trust arrangements and CIMA regulations a must

About State Street

What we do . State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow . We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You’ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

Equal Opportunity Employe . As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law. State Street is an equal opportunity and affirmative action employer. Discover more at StateStreet.com / careers