Assistant Secretary / Administrative Officer (Vice-Chancellor's Office)

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Assistant Secretary / Administrative Officer (Vice-Chancellor's Office)

Descriptions Ref : 2500013R

Closing date : July 11, 2025

The Vice-Chancellor's Office (VCO) is looking for a motivated, detail-oriented individual with strong analytical, administrative, and communication skills to support its strategic and administrative functions. Reporting to the Director of the VCO, the appointee will play a key role in facilitating communications, documentation, and coordination related to the Vice-Chancellor's responsibilities.

The appointee will be responsible for (a) supporting the Director in ensuring smooth office administration; (b) drafting speeches, correspondences, papers and other official documents, in both Chinese and English, for the Vice-Chancellor; (c) reviewing and coordinating materials prepared by academic and non-academic units for the Vice-Chancellor's consideration and approval; (d) supporting preparations for internal and external committees, including compiling notes and developing PowerPoint presentations for meetings for the Vice-Chancellor; (e) collaborating with other relevant University units to manage media interactions and stakeholder engagements; (f) staff supervision; and (g) any other duties as assigned by the Vice-Chancellor and the Director.

Applicants should have (i) a Bachelor's degree or above; (ii) at least seven years (for Administrative Officer) or twelve years (for Assistant Secretary) of post-qualification relevant experience, preferably in the public or higher education sector; (iii) experience in executive administration and / or public relations functions in a sizeable organisation; (iv) sound political acumen and a good understanding of the media landscape; (v) strong organisational skills and attention to detail; (vi) demonstrated ability to manage competing priorities in a dynamic office environment; (vii) high level of discretion and sensitivity in handling restricted and confidential information; (viii) excellent command of written and spoken English and Chinese (including Putonghua); and (ix) outstanding interpersonal skills with a strong sense of initiative and commitment to team-based collaboration.

Appointment will initially be made on contract basis for two years commencing as soon as possible, renewable subject to good performance and mutual agreement. Shortlisted candidates may be invited for a written test.