IBD Admin Assistant (12 months contract)

Responsibilities

• Provide full-spectrum administrative support to senior professionals and the broader team.
• Manageplex calendars and coordinate internal and external meetings and conference calls.
• Arrange business travel, amodations, and logistics with precision.
• Prepare and process expense reports and invoices in a timely manner.
• Serve as a key liaison with clients, internal stakeholders, and global counterparts.
• Support visiting team members from other offices and assist with ad-hoc projects and events.
• Handle general office administration and ensure smooth day-to-day operations.
• What We're Looking For :
• Proven experience in a similar administrative or executive assistant role.
• Fluent in English, Cantonese, and Mandarin; Chinese typing is essential.
• Strong organizational and multitasking skills with a proactive, can-do attitude.
• Excellentmunication and interpersonal skills with a strong client service mindset.
• High attention to detail, sound judgment, and the ability to stay calm under pressure.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Why This Role?

Job ID 1277148