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Administrator

Administrator

BenoyHong Kong
23 天前
职位描述

Key Responsibilities

  • Manage day-to-day studio operations and facilities, such as scheduling and maintenance. While ensure the studio is compliant with health & safety policies and procedures and run risk assessments as required.
  • Provide secretarial support to the CEO and overseas senior management when in town.
  • Provide secretarial support to the Directors, including calendar management, typing and editing minutes, reports and other operational documents.
  • Oversee and manage administrative support functions, including reception, mail, invoice

processing, visitor access card management and travel booking.

  • Manage and maintain office equipment and supplies, ensuring that all resources are available for the studio's needs.
  • Communicate effectively with various stakeholders, including clients, vendors, and employees.
  • Assist in planning and coordinating events, both internal and external, when requested.
  • Continually identify areas for improvement and recommend solutions to improve efficiency and effectiveness from administrative and environmental perspective.
  • Be available out of office hours for building related emergencies.
  • Manage low-cost invoicing as appropriate, to include but not limited to office supplies, F&B.
  • Arrange tea lady out-going tasks . BO collection, bank, immigration.
  • Arrange and coordinate management meetings and weekly resource meetings.
  • Maintain and update monthly organization chart, travel logs and office layout plan.
  • Ensure fire alarms, emergency lights, etc. are tested in a timely manner and work witl1 building management to organize annually fire escape exercise as needed.
  • Keep floor plans and Hong Kong Studio Guideline up to date and lead any office or departmental moves, including coordination with IT and related parties.
  • Prepare administration reports as per requested.
  • Provide project administrative support to technical team as required.
  • Perform ad-hoc duties as per requested.
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    Administrator • Hong Kong