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Administrator
BenoyHong Kong17 days ago
Job descriptionManage and maintain office equipment and supplies, ensuring that all resources are available for the studio's needs. Communicate effectively with various stakeholders, including clients, vendors, and employees. Assist in planning and coordinating events, both internal and external, when requested. Continually identify areas for improvement and recommend solutions to improve efficiency and effectiveness from administrative and environmental perspective. Be available out of office hours for building related emergencies. Manage low-cost invoicing as appropriate, to include but not limited to office supplies, F&B. Arrange tea lady out-going tasks . BO collection, bank, immigration. Arrange and coordinate management meetings and weekly resource meetings. Maintain and update monthly organization chart, travel logs and office layout plan. Ensure fire alarms, emergency lights, etc. are tested in a timely manner and work witl1 building management to organize annually fire escape exercise as needed. Keep floor plans and Hong Kong Studio Guideline up to date and lead any office or departmental moves, including coordination with IT and related parties. Prepare administration reports as per requested. Provide project administrative support to technical team as required. Perform ad-hoc duties as per requested.
Key Responsibilities
- Manage day-to-day studio operations and facilities, such as scheduling and maintenance. While ensure the studio is compliant with health & safety policies and procedures and run risk assessments as required.
- Provide secretarial support to the CEO and overseas senior management when in town.
- Provide secretarial support to the Directors, including calendar management, typing and editing minutes, reports and other operational documents.
- Oversee and manage administrative support functions, including reception, mail, invoice
processing, visitor access card management and travel booking.
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Administrator • Hong Kong
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