Executive Assistant

Main Responsibilities

• Provide secretarial and administrative support to the Equities Fundamental Department
• Manage business travel arrangements and T&E expenses for Portfolio Managers and team members
• Update travel documents including visas, passports
• Generate daily market reports from the systems for Portfolio Managers
• Provide data gathering work as required
• Prepare presentation materials for client meetings and seminars
• Handle updating, printing and binding of presentation materials
• Screen phone calls for Portfolio Managers
• Schedule meetings and conference calls in multiple time zones; organize logistics and materials for meetings
• Coordinate business meetings including the accommodation as well as logistical aspects of for overseas visitors
• Maintain and update annual leave records for team members
• Assist in office administration duties and organize company events as assigned
• Assist ad hoc work as assigned

Qualifications