Admin Executive

JobSummary and Mission

This

position contributes to the success of wizlynx group by providing back office

operational support, governance and compliance, as well as effective global

administration role.

Summary

of Key Responsibilities

Responsibilities

and essential job functions include but are not limited to the following :

Ensure

Office General Administration work are done at optimum level.

Perform

payroll, staff claims, HR functions, Invoicing, Liquidity reporting, Accounts

and Payments with high quality and timely manner.

Ensure

best sourcing implementation, procurement and price negotiation for corporate

purchase.

Assist

Wizlynx Group of companies internal secretarial / administrative task.

Assist

in sales process such payment tracking, payment collection, documentations and

company events.

Assist

simple IT account administrative task and time sheet closure for staff on

monthly basis.

Identify,

suggest and improve corporate operations to be efficient and effective.

Perform

simple employee training.

Minutes

writing for any meeting discussion.

Summary

of Ideal Experience, Skills, Knowledge, and Abilities

EXPERIENCE

Extensive

Administration Skills

Knowledgeable

in dealing with staff payroll such as monthly deduction / contribution as

required by the Act such as Mandatory Provident Fund (MPF).

Experienced

with procurement / purchasing process, ie : co-ordination with contracted

suppliers (items for office supplies) on price negotiation and delivering of

goods arrangements.

Experienced

in administration of business travel (local / overseas) for company’s staff

business trip.

Computer

literacy with Microsoft Word, Excel, Power Point, Email and Internet

LANGUAGE

SKILLS

Good

spoken and written language with English, Cantonese and Mandarin

KNOWLEDGE,

SKILLS, AND ABILITIES

Team

oriented, can work independently or in group

Flexible

attitude, reliable, responsible, proactive in work

Customer

friendly approach and appearance

Result

oriented

Passion

for continuous learning and personal growth, highly motivated and driven, with

strong desire to excel in career path

Willingness

to travel

KEY

PERFORMANCE INDICATORS / MEASURES OF SUCCESS

Financial

Ensure

proactively assess cash flow (monthly) and accounts accruals.

Manage

sales tracking records and distribute invoices to all customers (external and

internal and financial transactions / expenses logged on time.

Ensure

task related to Company Secretary, Finance & Accounting are well

administrated and compliance

Operational

Closure

of staff monthly timesheet on timely manner.

Ensure

administration of IT account task for all staff is in order.

Ensure

general office related tasks are well organized and administered.

Assist

and manage corporate events, including trade shows, international meetings,

corporate retreats, company outings, conferences etc.

Human

Resources

Ensure

Employee Handbook remains active / current (lifecycle accordingly).

Ensure

recruitment process are well managed and compliance.

Ensure

employee contracts, CV’s and data are kept current.

Support

centralizing / standardization of company forms and documents.

Create

and implement company newsletter

POTENTIAL

CARRER DEVELOPMENT

Opportunity

to attend trainings are job scope related ie : Financing, HR and Management.

Advancement

to achieve higher job grade.

Who we are

wizlynx group is an ethical, trustworthy, and vendor agnostic Swiss Cyber Security provider. Our customers rely on us to effectively protect their business and trade secrets against any form of cybercrime, such as malware outbreak, malicious insiders, cyberattacks, cyber espionage, data leakage, and more.

We live and breathe Cyber Security! For this reason, we have designed a service portfolio that covers the entire risk management lifecycle to ensure our customer benefits the most from our passion and experience, but primarily to maximize their protection.

Our Cyber Security Service rely on highly skilled security professionals and penetration testers with long-lasting experience, both in defense and offense, while holding the most recognized certifications in the industry.

Apply now if you think you are a good match! We will respond to let you know what the next steps are, but in the meantime feel free to check us out : https : / / www.wizlynxgroup.com /