Corporate Administrator

Job Description

Purpose of the job

To manage a portfolio of companies incorporated in various offshore jurisdictions and to provide corporate administrative services for the companies in the portfolio in a timely and efficient manner.

Main Responsibilities

• To arrange incorporation of offshore companies in various offshore jurisdictions and to attend all incidental matters relating to incorporation and organization of companies
• To conduct due diligence on clients and on clients companies whether for purpose of incorporation or otherwise
• To liaise with relevant offshore offices with regards to incorporation, statutory filings, billings, and all incidental matters relating to corporate administration of the offshore companies concerned;
• To keep and maintain the statutory records and registers of the Company in ViewPoint / NavOne updated and completed;
• To ensure records and documents of each company in the portfolio kept and filed in DMS are updated and complete;
• To keep and maintain records of the client contacts, billings parties, and correspondence addresses updated in our systems;
• To attend clients instructions and inquiries and carry out the instructions of clients and provide the requisite corporate administration and general professional services, as the case may be;
• To attend payment of annual government fees and all incidental matters in relation thereto;
• To review pre-bills, determine the amount to be billed, issue invoices, and ensure the level of aged WIP less than 30% at all relevant times;
• To ensure annual fees and annual government fees are accurately recorded in ViewPoint / NavOne and AdEx, review annual invoices issued by other offshore offices and liaise with other offshore offices regarding the issue of annual invoices or revise invoices, where applicable;
• To follow up with clients for payment of annual fees and service fees and to keep the level of aged account receivable less than 30% at all relevant times;
• To supervise and train corporate administrative assistants and other junior staff
• To participate in the promotion of an atmosphere of cooperation, teamwork, and support within the team;
• To attend any other specific duties as may be assigned;
• To assist the Manager and Assistant Manager in handling and managing the portfolio of the team;
• And any other such duties that might be reasonably required for this role.

LI-DR1

LI-Hybrid

Qualifications

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are :

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at careers@ocorian.com .

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.